Information for Tenants

Viewings

Viewings will be arranged at times that suit you. In addition to normal working hours, we offer evening viewings on Wednesdays. By special arrangement viewings may also be arranged on Saturday afternoons.

You will be accompanied by one of our property management team, who will provide advice and answer your queries.

Tenancy Agreement

Once a landlord has approved your application and references we will then prepare the tenancy documentation for you to read, then sign.

The most common type of agreement in the private sector is a short assured tenancy. You will be issued with the a Tenancy Agreement and a special form (called an AT5 form). You must read the AT5 form before signing your Tenancy Agreement.

The initial let will be for at least six months and may continue on a monthly basis thereafter.

You will be required to pay a deposit (up to two months’ rent) before or on the entry date, and rent will be required to be paid monthly in advance.

Tenant Information Pack

From 1 May 2013, a Tenant Information Pack must be provided for all new Assured and Short Assured tenancies. Landlords have a legal duty to provide tenants with this pack.

The Tenant Information Pack provides important information to tenants who rent their homes privately. The pack contains a summary of legislation relevant to private tenants. It includes information about the property, tenancy, landlord, and the responsibilities of both tenant and landlord.

When we prepare tenancy documentation, then we also issue tenants with a copy of this pack. This may be emailed and signed electronically or posted to tenants. For more information and a copy of this pack please see the following website- http://www.scotland.gov.uk/Topics/Built-Environment/Housing/privaterent/tenants/tip

Tenancy Deposit Scheme

The Housing (Scotland) Act 2006 and the Tenancy Deposit Schemes (Scotland) Regulations 2011 require any tenancy deposit accepted by a landlord to be deposited with an approved Tenancy Deposit Scheme. Additionally, the landlord must ensure that certain information is given to the tenant, including details about the amount of the deposit and about the scheme where it is being held. Landlords who receive tenancy deposits have a legal duty to

  • pay deposits to an approved tenancy deposit scheme
  • provide the tenant with key information about the tenancy and deposit

The duty in relation to tenancy deposits apply to landlords, however they can employ an agent to act on your behalf. We have chosen to lodge tenant deposits with Safe Deposits Scotland, because they are a not for profit organisation.

Deposit Return

At the end of a tenancy, we may help the landlord and tenant decide between them, how the deposit should be allocated. However if you can’t agree on this then the Deposit Scheme administrator will provide an independent adjudicator to resolve things. Both tenants and landlords will then be asked to provide evidence to support their claims on the deposit.

Tenant Check-in.

We undergo a comprehensive check-in procedure with tenants which includes showing you where the stop tap and fuse box is, explaining the operation of the heating system, demonstrating the fire detection system, providing a household folder with emergency contact numbers, recording utilities and checking the inventory. We also offer to arrange free safety visits from a local fire officer.

Household Folder

We prepare and provide tenants with a household folder with property specific information and emergency contact telephone numbers. This includes information on operating the central heating, hot water system, appliances, fire detection system, refuse collection dates etc.

Inventory

In order to avoid misunderstandings or dispute at the end of a tenancy a photographic inventory of contents and schedule of condition is taken.

Property Maintenance

We provide a proactive approach to on-going property maintenance; we don’t just wait for tenants to report concerns, instead we carry out periodic maintenance inspections to reassure both tenants and landlords that the property and contents will be kept in good condition. We have a team of reliable local contractors who provide a professional service and can respond quickly in an emergency.

  • Tenants are required to report promptly the need for any repairs.
  • Tenants are not to make alterations to the property without getting the landlord’s written permission.

Ending Tenancy

After the initial let period you and your landlord have the right to end the tenancy. However, Short Assured tenancies could be for longer, so you may want to discuss this with your landlord to see whether both parties would like a longer period of let.

If you want to leave and have a Short Assured tenancy it is important to consider the following:

  • If you want to leave when the fixed term ends, you should give your landlord written notice. Your tenancy agreement should state how much notice you need to give.
  • If you want to leave before the fixed term ends, you may find your landlord can still charge you rent until the fixed term ends, even if you need to move out before this.

You may download our Notice Form and use this to give written notice to the landlord via Orkney Leasing.

On receiving your written notice we will arrange a check-out appointment and provide you with a reminder of your responsibilities at the end of the tenancy, for example, cleaning, mail forwarding and ending your utility contracts.

The check-out procedure includes recording utilities and carefully checking the inventory recording any variances found. A report is then prepared for the landlord and the tenant notified of any charges the landlord requests for damage to the property etc.

At the end of a tenancy, we may help the landlord and tenant decide between them, how the deposit should be allocated. However if you can’t agree on this then the Deposit Scheme administrator will provide an independent adjudicator to resolve things. Both tenants and landlords will then be asked to provide evidence to support their claims on the deposit.

Copyright © 2017 OrkneyLeasing. All Rights Reserved.
Joomla! is Free Software released under the GNU General Public License.

13 Albert Street

Kirkwall

Orkney

KW15 1HP

Quick contact form

Tel: +44 (0)1856 878026

Mob: 07803135355

This email address is being protected from spambots. You need JavaScript enabled to view it.